Board Minutes

Minutes of recent meetings of the Board of Directors of the American Romney Breeders Association, Inc. are shown below:

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ARBA Board Meeting 4-5-2014

by Site Admin on June 27, 2014

Participating in conference call: Ron Andress, Charlene Carlisle, Chris Posbergh, Scott Culver, Anne McIntyre Lahner, Hilary Chapin, Jane Caulfield, Margaret VanCamp, John Shelton, Al Schwider, Tracy Haslem, Christiane Payton, JoAnn Mast.

The April 5, 2014 meeting of ARBA was called to order at 1:02 p.m. EDT by president, Ron Andress. Roll was called and all board members were attending.

Please download this PDF for the complete minutes of the meeting.

ARBA Board Meeting 1-11-2014

by Site Admin on February 18, 2014

The meeting of the board of ARBA was called to order by Ron Andress, President, at 1:07 p.m. EST. Meeting was conducted with connections through Premier Global Services.

Members in attendance: Ron Andress, Charlene Carlisle, Chris Posbergh, Scott Culver, Anne McIntyre-Lahner, Hilary Chapin, Jane Caulfield, Margaret VanCamp, John Shelton, Al Schwider, Tracy Haslem, Christiane Payton and JoAnn Mast.

Please download this PDF for the complete minutes of the meeting.

ARBA New Board Meeting 9-1-2013

by Site Admin on January 17, 2014

New Board Meeting
Fifth Third Bank Michigan State Fair, LLC, Novi, MI
September 1, 2013 6:00 PM

Present: Ron Andress, Charlene Carlisle, Margaret Van Camp, Hilary Chapin, Chris Posbergh, Anne McIntyre-Lahner, John Shelton, Carolynn Avery.

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ARBA Annual Meeting 8-30-2013

by Site Admin on January 17, 2014

Annual Meeting
Fifth Third Bank Michigan State Fair, LLC, Novi, MI
August 30, 2013 6:00 PM

  1. Introductions
  2. Secretary/Treasurer Report
  3. President’s Report
  4. [click to continue…]

ARBA Old Board Meeting 8-30-2013

by Site Admin on January 17, 2014

Old Board Meeting
Fifth Third Bank Michigan State Fair, LLC, Novi, MI
August 30, 2013 12:15 PM

Present: Ron Andress, Randy Thompson, Charlene Carlisle, Margaret Van Camp, Chris Posbergh, Ed Julian, Hilary Chapin, Carolynn Avery.

[click to continue…]

ARBA Board Meeting 11-6-2013

by Site Admin on November 19, 2013

Meeting called to order at 8:49 PM EST (via conference call)

Present: Ron Andress, Jane Caulfield, Hilary Chapin, Scott Culver, Tracy Haslem, Chris Posbergh, John Shelton, Al Schwider, and Margaret Van Camp

[click to continue…]

ARBA Board Meeting 4-6-2013

by Site Admin on June 20, 2013

Present: Ron Andress, Charlene Carlisle, Randy Thompson, Carol Pasheilich, Margaret Van Camp, Tracy Haslem, Hilary Chapin, Chris Posbergh, Scott Culver, Ed Julian, Jane Caulfield, Carolynn Avery

Called to order 1:37 P.M. ET

  1. Secretary’s Report

    Approved

  2. Treasurer’s Report

    Charlene will mail copies of checks she sent before Carolynn was treasurer so Carolynn can reconcile entries in accounts. Ed asked for and received clarification that NAILE had come in under budget.

  3. Old Business

    Willis Plank has volunteered to be NAILE Superintendent for 2013.

  4. New Business

    1. Update Mentoring Effort

      Chris updated Board

    2. Facebook

      Randy has agreed to take over responsibility for Facebook.

    3. National Sale Update

      Ed Julian update the Board on current status including that there are 28 consignees: 13 white and 15 natural colored.

    4. National Show Update ( Labor Day weekend)

      Margaret let the Board know that Sam Wilford (sp?) will be the meat and wool judge. She noted that we need sponsors and that she will be the contact for those who wish to be sponsors. Ron confirmed that the next Board meeting will be at the show: old Board, New Board, and the banquet. Ed requested that Premium Books be available as soon as possible. Links for Fair and sale book are to go on Website.

    5. Redistricting Update

      Tracy reported and led discussion.

    6. 2013 – 2014 Budget

      Ron proposed the Budget for 2013.
      Motion: Board accepts the proposed Budget.
        Moved by Scott
        Seconded by Charlene
        Passed

    7. ARBA Records

      Carol was charged to contact Julie at ASR concerning the entry of old records into their system. If this can be done, paper records would go to be archived with the older records. Jane Caulfield, Carol Pasheilich, and Carolynn Avery will form committee to follow through. Archiving is not in the budget, but $2600 was previously collected for this purpose.

    8. District Directors’ reports

    9. Chairs of the Standing Committees reported

      1. Advertising – Carol
      2. By-Laws – Scott
      3. Education – Hilary
      4. Policy & Procedures – Scott
      5. Youth – Charlene
      6. Website – Carol
      7. AI-ET – Randy
         
    10. Form 2012- 2013 Audit Committee

      Randy and Tracy volunteered for this and the meeting with Carolynn will be after June 30, 2013, and prior to annual meeting.

    11. Ramblings

      Confirmation that money for Rambling ads should be sent to Carolynn for deposit, not to ASR.

    12. Motion: Margaret Walters be made a lifetime member of ARBA.
        Moved by Randy
        Seconded by Scott
        Passed

Next meeting will be at the National Show in Michigan.

Motion: Motion to adjourn.
  Moved by Scott
  Seconded by Margaret
  Passed at 3:25 ET

 

ARBA Board Meeting 1-19-2013

by Site Admin on April 10, 2013

Members present:
Ron Andress, Jane Caulfield, Charlene Carlisle, Carol Pasheilich, Margaret Van Camp, Tracy Haslem, Hilary Chapin, Chris Posbergh, Ed Julian, Scott Culver, Randy Thompson, Carolynn Avery

  1. Secretary
    1. Report was approved.
    2. Dues reminder — was sent via e-mail, put on website and on Facebook. It had also been in the last Ramblings both as part of Secretary’s column as well as in ad format.
      Motion: Secretary will send out postcard reminder to those who have not paid by Monday using same wording as e-mail reminder.
        Moved by Randy
        Seconded by Chris
        Passed
    3. It was decided that the Board needs a calendar of tasks to be completed during the year. Jane and Chris agreed to work with Carolynn to have one to present at April’s meeting.
    4. Directory problems—24 names left out, many more appear to have errors.
      Motion: Secretary will create addendum of missing and corrected entries and send now as part of the next Ramblings
        Moved by Carol
        Seconded by Margaret
        Passed
  2. Treasurer’s Report
    Motion: Accept the report.
      Moved by Jane
      Seconded by Scott
      Passed
  3. Old Business
    1. Banner Breed Notes — are a review ARBA’s recent activities written for the general public. Length about 125 words (1/2 page)
      Responsibilities for the months are:
        February – Charlene
        March – Ron ( Morris Culver Scholarship)
        April – Tracy
        May – Ed
        June – Randy
        July/August – Margaret
        September – Scott
        October/November – Chris
        December/January – Hilary
    2. Mentoring Program – Chris brought this to the Board for discussion. In light of that discussion, Board asked for Chris to continue work on this topic and bring back to the Board at the next meeting.
    3. Directors’ Duties – Ron has list from 1995. It was noted that Jean used send a package to new directors. Each director had a notebook with guides and notes to be passed to next director. Primary duties were listed as:
      1. Act as contact point for breeders within their region
      2. Oversee regional promotion and administer the the regional promotion budget
      3. Represent their region at all meetings of the Association
      4. Supervise the Regional and National shows held within their region
      5. Coordinate the nominating for regional director position
    4. Education Committee
      Motion: Accept the report.
        Moved by Hilary
        Seconded by Chris
        Passed
      Hilary will be Chair and will have the committee members by next meeting. Directors’ duties and district events to be decided.
    5. NAILE Superintendent – Ron will make phone calls looking for volunteer
  4. New Business
    1. National Sale Report (Members List) needed. 2013 sale will be Sunday, May 26. Entries due March 15. Ed and Margaret Sale and Show info for Website and Ramblings by end of month.
    2. National Show Report (Members List) needed. Soliciting donation from companies in the area. Margaret, Cindy Cieciwa, Hilary, Ann McIntyre, Christiane Payton will meet in February.
    3. Nomination Committee – Nominations due to Secretary 90 days prior to annual meeting. Districts 1, 3, 5
      1. Volunteers: 3/10 – 4/10
      2. Committee looks for other candidates: 4/1 – 5/1
      3. Nominations due: 5/1
      4. Biographies due: 5/15
      5. Ballots mailed: 5/25 and due back by 6/10
      6. Results published: 7/1
      For national slate need President, Vice President, Director-at-Large. Nominating committee: Scott, Randy, Chris
    4. Lifetime membership
      Motion: Make Colette Culver, Bessie Kalina and Thelma Barnes lifetime members.
        Moved by Tracy
        Seconded by Scott
        Passed
    5. Committee reports
      1. Carol reported on Advertising Committee which consists of Carol, Hilary, Carolynn, Dee Hendricks, Joanne Smith. The committee in working on large projects that still need completion.
      2. Carol reported on Website activities. Committee members are Carol, Charlene, Margaret, and Randy. Call to Board for new pictures, pages need cleaning up, changes to directory list, make competition of registration and membership forms on line for printing. Include more items in archives.
      3. Scott reported no action taken with Policies and Procedures
      4. By-Laws no action taken
      5. Randy reported no activity on AI
      6. Charlene reports no activity for Youth Committee
    6. District reports
      1. District 1: Maggie Howard coming to NH festival for education talk on recessive genetics
      2. District 2: No news
      3. District 3: National Show and Sale preparation. NAILE Junior and Open shows came in under budget.
      4. District 4: None
      5. District 5: Sent Ramblings to “lost” members. Participation in Mother Earth Fair iffy because of raise in fees.
      6. District 6: Spin-In in fiber show using Romney fleece.
    7. Redistricting
      Motion: Create a committee to do research on redistricting.
        Moved by Chris
        Seconded by Jane
        Passed with a 6 to 5 vote
      Committee formed to include Chris, Scott, Jane, Tracy (chair), Ron with voice but no vote.
      Question: how many members in each District?
    8. Budget requests needed before next meeting, when the budget will be proposed for a vote.
    9. Next meeting date and time: Saturday, April 6th, 1:30 PM EST
      Motion: Adjourn meeting.
        Moved by Scott
        Seconded by Jane
        Passed at 5:00 PM EST