ARBA New Board Meeting 9-1-2013

New Board Meeting
Fifth Third Bank Michigan State Fair, LLC, Novi, MI
September 1, 2013 6:00 PM

Present: Ron Andress, Charlene Carlisle, Margaret Van Camp, Hilary Chapin, Chris Posbergh, Anne McIntyre-Lahner, John Shelton, Carolynn Avery.

1. Secretary/Treasurer’s Recap
   • Silent Auction earned $670
   • Main Account Balance as of July 1, 2013 = $3035
   • Junior Account Balance as of July 1, 2013 = $5840
2. Old Business
   1. Audio recording of Board minutes.
      • Motion: Because accuracy of minutes has not been a problem for a number of years, the Board no longer needs to electronically record meetings.
      • Moved by: Margaret Van Camp
      • Seconded by: John Shelton
      • PASSED
   2. District shows’ locations:
      • 1—Big E
      • 3—Fifth Third Bank, Novi, MI
      • 5—Puyallup? Need to check with Al Schwider
3. Appointment of Secretary/Treasurer
   • Motion: Continue with Carolynn Avery for 2013-2014.
   • Moved by: Margaret Van Camp
   • Seconded by: Anne McIntyre-Lahner
   • PASSED
4. Juniors
   1. Discussion about this year’s events at the National Show.
   2. Monies collected from the silent auction were used to pay expenses associated with the junior show, and the remaining funds be used to support junior association events in District 3.
   3. Prizes come from Junior Account.
   4. Discussion of how to recognize juniors in The Ramblings.
5. Discussion of Policy and Operating Procedures, Strategic Priorities.
   1. The changing of practices needs to be readily available and clearly stated for all members.
   2. Strategic priorities: what is ARBA’s purpose?
   3. Goals for the year:
      1. Redistricting
      2. Better information dispersal
      3. Complete mentoring program
      4. Website facelift
      5. Resources list by District
      6. Promotional events in each District
      7. Complete fitting video project
   4. Change of venue for paper records means Chris Posbergh is responsible for storage.
      • Motion: Chris Posbergh will receive $420/year for record storage
      • Moved by: Hilary Chapin
      • Seconded by: Charlene Carlisle
      • PASSED
6. Reorganize Committees
   1. Advertising
      • Hilary Chapin—Chair
      • Dee Hendricks
      • Carol Pasceilich
      • Carolynn Avery
      • Ruby Troncin
      • Chris Posbergh
   2. By-Laws
      • Scott Culver—Chair
      • Ron Andress
      • Anne –McIntyre-Lahner
   3. Education
      • Hilary Chapin—Chair
      • Chris Posbergh
   4. Policies and Procedures
      • Scott Culver—Chair
      • Anne McIntyre-Lahner
   5. Youth
      • Charlene Carlisle—Chair
      • John Shelton
   6. Website
      • Margaret Van Camp—Chair
      • Charlene Carlisle
      • Carolynn Avery
   7. Redistricting
      • Ron Andress—Chair
      • Chris Posberg
      • John Shelton
      • Jane Caulfield
      • Scott Culver
      • Tracy Haslem
   8. Finance
      • Ron Andress, President
      • Charlene Carlisle, Vice-President
      • Carolynn Avery, Secretary/Treasurer
      • Tracy Haslem, Director-at-Large
7. Next meeting will be January 11, 2014 at 1:00 PM EST.
   Meeting adjourned at 1:05 PM EDT.

Motion for adoption of minutes for posting:

• John Shelton – Moved
• Charlene Carlisle – Second
• Motion Passed, 10 Yes and 2 Abstain